Job Description

We are seeking an experienced Executive Administrative Assistant for a small boutique architectural design firm working part time in their office in Dallas Design District. 
20 hours per week
Flexible scheduling. 
On-site position.

Responsibilities:
- answer the door and accept packages
- assist and greet clients when they arrive
- help with scheduling appointments for Principal Executive and the team
- record minutes of team meetings followed by scheduling follow up meetings and team takeaways 
- email management 
- expense reports and timesheet coordination 
- maintaining client database and inputting new client information and programming questionnaire 
- help organize reports
- errands
- keep flowers fresh 
- amazon orders, office inventory 
- basic event planning assistance 
- maintain competitor list 
- keep track of client / employee birthdays and holiday gift coordination and cards 

Requirements:
- 5+ years of experience with Administrative assistant roles/responsibilities
- professional demeanor and communication skills
- CRM experience
- Proficiency with Windows software platforms. 
- Proficiency with Microsoft Office Word, Excel, Email
- Calendaring skills
- Proficiency with Microsoft TEAMS and Zoom

Job Tags

Holiday work, Flexible hours,

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